Before and After School Care

• Hoover Elementary School
• Ranch Heights Elementary School
• Richard Kane Elementary School
• Wayside Elementary School
• Wilson Elementary School

Jane Phillips Elementary Option:

JP students are welcome in the YMCA Before and After School Program! With prior arrangements, JP students can attend before and/or after care at the Kane Elementary location. BPS transportation services assist the YMCA in bussing JP students from/to the Kane Elementary Before and After School Program to/from Jane Phillips Elementary for their school day. PRIOR ARRANGEMENT IS REQUIRED FOR THIS SERVICE. *Please contact Youth and Family Director Summer Grissom before registering your student.

Fees are per student per month.

In order for your child to attend the first week (Aug. 14 & Aug. 15), registrations must be completed by August 8th, 2025. 

Y-Member's Cost:

• Registration Fee: $30.00 *non-refundable, per child*
• Before School Care Only: $100.00
• After School Care Only: $120:00
• Before and After School Care: $200.00

Non Y-Member's Cost:

• Registration Fee: $30.00 *non-refundable, per child*
• Before School Care Only: $150.00
• After School Care Only: $180.00
• Before and After School Care: $300.00
   
  *Pro-rated fees are not available.

Before and After Care Registration

*Program discounts are ONLY granted on in-house registrations. Program discounts may NOT be stacked.

BPS Employee Discount
50% off weekly program registration for students who's guardian works directly for the Bartlesville Public School District. *Current BPS badge required.

Foster Care Discount
50% off weekly program registration for students who are currently in Oklahoma Foster Care. *Proof of foster care status required

Financial Assistance
Up to 50% off weekly program registration may be granted after applying for financial assistance through our Membership For All Program.

2025-2026 Before and After Care Guardian Handbook

*Guardians, please review the program handbook for details such as disciplinary policy, Emergency Procedures, Late Pick Up Procedures etc..

*A site-specific information email will be sent by August 1st or upon registration after that date. 

Before School Care:

When you arrive at your school site, you will walk your child to the correct door where you will ring the doorbell. Once you have rung the doorbell, a YMCA staff member will let you and your child into the building and prompt you to sign your child in on a tablet. 

During Before Care, your child will be provided with various low-level activities to participate in until school begins. If your child eats breakfast at the school, our staff will walk them to breakfast. At 8:30am our staff will release all of the students who are in our care to their classes. 

After School Care:

During After Care, teachers will walk or release students to our designated After Care location in the afternoons. All students will be offered an afternoon snack. From there, students will participate in a variety of activities. Students will also have the opportunity to complete homework in After Care. 

When you arrive at your school site for pickup, you will walk to the correct door where you will ring the doorbell. Once you have rung the doorbell, a YMCA staff member will let you into the building and prompt you to sign your child out on a tablet. 

*Please leave all toys, electronics, and home entertainments at home. No imaginative play attire or dress attire should be worn to School Age Care.
 

All payments must be scheduled for automatic withdrawal. 

Registration Fee and your first month’s fees are due at the time of registration, all other payments are required to be received by the 16th of the current month. Refunds, prorated adjustments, or credits for non-attendance or late registrations are not available.

It is the guardians’ responsibility to pay on time and maintain accurate payment information on file. If the month payment is declined or returned a $25.00 administration fee may be charged. Accounts past due by more than 30 days will result in dismissal from the program.

*Families who choose not to set up automatic payments may only register in person at the YMCA. These families may only register by the month and must pay the full program fee at the time of registration. 
 

To cancel your program registration, the Youth and Family Director, Summer Grissom, must receive notice to do so. Notice of registration cancellation must be provided 2 weeks in advanced to receive a refund. You may call, or email our Youth and Family Director to cancel your registration. You will receive an acknowledgement of your request.

Not attending a program does not entitle you to a refund. When you enroll in a program, you are reserving space, time, and staffing whether or not your child attends the program. There will be no refunds given after the first of the month. All refunds are subject to a $25.00 processing fee. 

If the YMCA is to close/cancel the Before and After School Care program for any reason a refund will be available upon request for $8.50 per day of care canceled that was already paid for. Cancelation Policy is not applicable for Financial Assistance Recipients.

Bartlesville Public School Closures:

Before and After School Care programming will not be provided if Bartlesville Public schools (BPS) are closed or your child’s BPS elementary school is closed due to inclement weather or any other reason that BPS may choose to close. 

In case school is let out early due to weather conditions or any other reason—no After School Care will be provided, and parents will be expected to pick their child up as soon as possible.